Minly vs Tabulex: is it time to switch?
Tabulex is being consolidated away by KMD. Odense Municipality migrated in 2023. If you're still paying for a Tabulex licence, you're paying for a system with no future – and you deserve better.
Tabulex is KMD's legacy school/SFO system, and KMD is actively consolidating it into KMD Elev and KMD Matrix. Odense Municipality migrated away in 2023 (Version2.dk). Tabulex was never built for private daycare institutions. Minly is built for 2025: transparent monthly pricing from 499 DKK, modern UI, waitlist, billing, and Danish-language GDPR guidance — and migration typically takes under a week.
Tabulex is not a system that is growing. It is a system in wind-down. KMD is consolidating Tabulex into KMD Elev and KMD Matrix – and customers are starting to feel it.
In 2023, Odense Municipality migrated from Tabulex to KMD Elev – a move that triggered a broader debate about Tabulex's future (reported by Version2.dk, 2023). This was not an isolated customer decision. It is a symptom of a long-term KMD strategy to bring its many systems under fewer platforms. Tabulex is still used across a number of municipal school and SFO (after-school program) contexts, but product development has stagnated, and the institutional decision about what happens to Tabulex has effectively already been made at KMD – it simply hasn't been communicated to all customers yet.
On this page, we compare Minly and Tabulex feature by feature. Not to dismiss a legacy system, but because we believe leaders of private nurseries and kindergartens deserve to understand the situation: Tabulex was never built for the private early-childhood sector. It was a school and SFO system shaped by municipal procurement. Minly is built from the ground up for private institutions – and that makes a fundamental difference in day-to-day life.
What is Tabulex?
Tabulex is a Danish information system that has for many years been used in municipal SFOs (after-school programs) and schools for attendance registration, parent communication, and administration. The system is owned and operated by KMD – one of Denmark's largest IT companies in the public sector. Tabulex is well-known in municipal Denmark and has earned established trust among municipal buyers, partly because it has been around for a long time, and partly because it is a natural part of KMD's product portfolio that is already widely used in the public sector. The system integrates with STIL (the Danish Agency for IT and Learning) and municipal data sources, which has made it a natural choice in municipal tender processes.
The core issue, however, is not what Tabulex is – but what it is becoming. KMD is in the middle of a strategic consolidation of its many products. KMD Elev and KMD Matrix are the platforms KMD is actively investing in. Tabulex is no longer receiving new functionality at the same pace as before, and a number of municipalities have already migrated or are planning to migrate to KMD Elev. Odense Municipality's switch in 2023 is the most widely cited example, but it is unlikely to be the last. For a private institution considering Tabulex today, the important question is therefore: what happens to this system in 2–3 years?
Where Tabulex still has genuine value
- STIL integration and municipal data exchange are well-established and deeply familiar to the municipal sector.
- Decades of established trust among municipal buyers and decision-makers with long experience in public-sector systems.
- Part of KMD's broad public infrastructure, which simplifies municipal tender processes and existing contracts.
Feature by feature: Minly vs Tabulex
A direct comparison of what the two systems actually offer – and where they differ in practice for a private institution.
| Feature | Minly | Tabulex |
|---|---|---|
| Modern UI | Modern, mobile-friendly interface | Outdated interface – paper forms on screen |
| Mobile app | Mobile-optimised for staff and parents | No dedicated mobile app |
| Active product development | Continuous new functionality | Stagnated – being consolidated into KMD Elev |
| Waitlist system | Auto-prioritisation, sibling rules, built for Denmark | Not a core feature – built for SFO/school |
| Parent communication | Included: message threads and announcements | Limited – basic messaging only |
| Attendance registration | Included | Included – a strength from the SFO context |
| Staff calendar | Included | Basic |
| Group management | Included | Basic |
| Pedagogical documentation | Included | Not prioritised |
| Price transparency | From 499 DKK/mo – public pricing page | Part of KMD contract – not transparent |
| GDPR / EU hosting | EU-hosted, Danish GDPR setup | KMD-operated – terms governed by municipal contract |
| Free trial | 3 months | Not available |
Why institutions are switching from Tabulex to Minly
Tabulex has no future – Minly is actively developed
This is not about Tabulex being a bad system – it is about the fact that it is disappearing. KMD is investing in KMD Elev and KMD Matrix. Tabulex is not receiving meaningful new functionality, and KMD's municipal customers are being migrated to the new platforms on an ongoing basis. Odense Municipality was not alone in seeing this coming. Minly, by contrast, has continuous product development, new functionality, and a dedicated roadmap. When you choose Minly, you choose a system with a future – not one you will have to switch away from in two years anyway, only under greater time pressure.
Tabulex was never built for private early-childhood institutions
Tabulex is a school and SFO system. It is designed for municipal tender processes and municipal workflows. A private integrated institution with a waitlist, multiple age groups, and a need for parent-friendly communication is not the core user in Tabulex's product design. You can feel it: the waitlist is not a core feature, parent communication is rudimentary, and the entire system logic is built around the municipal SFO context. Minly is built from the ground up for private nurseries and kindergartens – and that makes a fundamental difference in daily operations.
Transparent pricing instead of municipal contract logic
Tabulex is priced through KMD contracts and municipal tender frameworks. There is no public pricing page, no self-service, and no option to start a trial. This is a procurement process designed for public IT departments – not for the director of a private kindergarten who just wants to know what the system costs. Minly publishes its pricing openly: Starter at 499 DKK per month, Pro at 999 DKK per month. No negotiation, no tender process, no surprises. You can start your free trial today without speaking to a sales representative.
Modern digital workflows instead of digitised paper forms
In many respects, Tabulex is a system that digitised what used to be paper forms and spreadsheets – and the design and workflows reflect that legacy. Minly is designed around how staff and parents actually work today: on their phones, on the go, with an expectation of fast and intuitive responses. Onboarding takes hours, not weeks. Staff can learn the system in a single working day. This is not a matter of preference – it is a matter of what actually works in 2025.
Pricing: Tabulex vs Minly
Minly Starter
499 DKK/mo
Includes waitlist, parent communication, attendance, staff calendar, and group management. No hidden add-ons, no municipal contract required.
Tabulex
Via KMD contract
Priced through KMD contracts; not transparent. Costs are set via municipal tender processes and negotiations – not available to private institutions outside municipal framework agreements.
It is not possible to compare Tabulex and Minly directly on price, because Tabulex has no public pricing page. That fact alone says something: Tabulex is a system designed for municipal procurement processes, not for making it easy for a private institution to evaluate and choose. You pay for a system locked inside KMD's contract infrastructure – and you pay for a system with no path forward. Minly costs 499 DKK per month and can be tried free for three months. There is no sales cycle, no municipal approval process, and no negotiation. You sign up, you test, you decide.
How to switch from Tabulex to Minly
A system migration sounds daunting, but most institutions are fully operational on Minly within one to two weeks. We handle the heavy lifting.
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1
Book a free walkthrough
Start with a no-obligation demonstration where we show Minly in the context of your current Tabulex setup. We talk through what you use the system for today, what you wish you could do better, and what a realistic switch actually involves for your institution. No sales pressure – we want you to feel confident in the decision.
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2
Export and transfer your existing data
We help you export the relevant data from Tabulex: child registrations, parent information, and historical records. Our team prepares the import into Minly so you do not have to format files or enter data manually. The free trial gives you three months to import, verify, and test everything before your current contract expires.
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3
Configuration, onboarding, and testing
During the trial period, we set up the system together: groups, staff, parent invitations, and communication channels. Staff can learn the system in the course of a single working day – not because we oversimplify, but because Minly is designed to be intuitive from day one. Support is included throughout, in Danish, with same-day response.
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4
Full go-live and cancellation of Tabulex
When you are ready, we complete the final switch in a calm and orderly way. We coordinate with your municipal contact on data exports, and we make sure parents are informed properly. After that, you can give notice on your Tabulex agreement in line with your contract terms. We have guided institutions through this transition before and are familiar with the typical questions that come up along the way.
Frequently asked questions
Stop paying for a system with no future
Three months free, Danish-language support, and a platform that is actively developed. No municipal contract, no negotiation – start today.